Trello Alternative That Scales for Client Work
Trello is great for boards but struggles to scale. SmartTask gives you structured project management, reporting, time tracking, billing, and client collaboration in one platform.
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Why modern teams look for a Trello alternative
Limited in Features
It's a limited tool, that's is very useful for Kanban views, but not so much if want to create a more complex project
Clunky and not intuitive
There are way too many functions. I don't find Trello intuitive in any way. Instead, it actually slows down my productivity.
Doesn’t scale beyond small teams or project
Trello doesn't have the best way to properly manage projects between teams. It's nice for being able to manage simple and small tasks for a small team, but it really doesn't work for a large group setting.
Can’t view tasks across boards
When using Trello, know that you will not be able to see everything in one view. That is the issue that kinda gets to me... I like to see everything in one big view! The Big Picture!
Limited Filtering, Reporting capabilities
Can't sort projects by due date. No way to filter to see what is due today or what I should work on next. No way to see projects for each member of my team and what is behind deadline.
They have been great, but not anymore. Pricing scales randomly
The problem is that the scale in pricing like mad when you start needing more and more customization options. They have plenty of them and since they were a standard for many years they had a good community surrounding them, the problem is that they have taken advantage of this and I find this pricier than the alternatives
Why Choose SmartTask?
SmartTask offers ease of use with powerful features specifically built for client work. Faster time to value
Built for SMEs and Agencies
Built for small teams
Trello is geared towards very small teams and projects. Want to run large projects or with large team you are out of luck.
Built for SMEs and Agencies
Effortless to use yet packed with powerful features and deep customization. Seamlessly manage projects of any size, from small teams to large enterprises.
Flexible Visualizations
Limited to board view
Primarily a Kanban-based tool with a simple drag-and-drop interface.
Flexible Visualizations
Offers List, Board, Timeline, Calendar, Analytics, making it more versatile for different work styles.
Powerful Reporting Functionality
No or Limited Reporting functionality
Trello offers no reporting options and users must rely on integrations. Generating even a basic weekly report becomes time consuming and tricky.
Powerful Reporting Functionality
SmartTask offers robust reporting features to ensure you’re kept in the loop on all aspects of your team and projects.
Powerful Time Tracking and Billing capabilities
No Timesheets and Billing capabilities
Features like timesheets, billable time and rates are not available.
Powerful Time Tracking and Billing capabilities
Timesheets, billable time and rates are available at project and global level on paid plans
Offers strong Agile and Timeline feature
Limited Agile features
Though it provides Kanban, it lacks sprints and scrum capabilities
Offers strong Agile and Timeline feature
With SmartTask one can create Kanban, run sprints along side Timeline view in the same project.
FEATURE BY FEATURE
Compare Trello and SmartTask
Features |  Trello | ||||||||||||||||||||||||||||||||
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Work Management and Essentials | |||||||||||||||||||||||||||||||||
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Views | |||||||||||||||||||||||||||||||||
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Workflows | |||||||||||||||||||||||||||||||||
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Time and Billing | |||||||||||||||||||||||||||||||||
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CRM | |||||||||||||||||||||||||||||||||
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Don’t just take our word for it | | |
|---|---|---|
Platform | Trello | SmartTask |
Captera | 4.2/5 | 4.5/5 |
G2 | 4.2/5 | 4.5/5 |
Trust Radius | 4.2/5 | 4.5/5 |
Make managing projects a breeze with SmartTask
Streamline processes with the best client delivery solution - SmartTask!
Try it Live - It's FREEPricing
Trello -
Limited Views
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Limited Reports
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No Portfolio View
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No Time tracking
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No job-roles and budgeting
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Unlimited guests
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Unlimited storage
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Global chat channels
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Portfolio View
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Universal Reporting
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Time Tracking
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Project budgeting and job-roles
Only one of these options was custom-built for client work
Trello, on the other hand, was built for small businesses and small projects, meaning anything you need you would have to buy a separate add-on for the same.
Wait, can I really manage ALL my client work in SmartTask?
That’s exactly what SmartTask was designed for. From project management and time tracking to billing, and budget forecasting—it’s all seamlessly integrated. Need to handle complex scheduling and resource allocation? We’ve got you covered. And of course, you can add an unlimited number of clients with full visibility into their projects.
I like the fact that SmartTask is intuitive and offers various views and reporting functionality. I tried Trello before and felt too limited. SmartTask has changed that!
Does SmartTask offer a plan tailored for marketing and creative teams?
Yes! Unlike other tools that offer generic plans, SmartTask is built with client service and creative teams in mind. Our features are designed to support fast-paced collaboration, and campaign tracking—without the complexity or hidden pricing.
SmartTask is by far the best project management system I’ve used. It brings my entire team together, ensuring everyone stays in the loop. The connectivity is a game-changer.
I’m interested, but have more questions
