11 Best To-Do List Apps in 2025 (Review, Features & Pricing)

Remember when sticky notes were a go-to hack for managing tasks? Well, now we have a better, more reliable way of doing that -- to-do list apps.

These apps help you write, organize, and track important events. However, with countless options in the market, finding the best task management software can be a bit overwhelming.

Don't worry, though! We've done the legwork for you.

In this post, we'll explore the top to-do list apps, highlighting their key features. We'll compare their strengths and drawbacks, and in the process, help you find the best fit for your workflow.

So, without further ado, let's get started!

11 Best To-Do List Apps in 2025

1. SmartTask

Failing to get crucial tasks done can cost you a fortune, especially if you don’t know what to track in the first place. SmartTask is the all-in-one project management software that allows you to keep a close eye on the work - enabling you to manage day-to-day activities across teams and projects under one roof. Not to mention, it is a fast, flexible, customizable, and easy-to-use tool in our to-do list apps. 

Exclusive Features 

SmartTask is filled to the brim with exclusive features. So, get ready before you dive into what a single task management software can do for you!

• Task Management - Manage all your tasks anytime and every time with SmartTask. You can customize the to-do list, add subtasks and track progress with a few clicks. 
• Set Reminders - Avoid missing out on important tasks by setting reminders. The to-do list software notifies you about important events on mobile, desktop, and email. 
• Multiple Views - Look at the tasks and projects through numerous options, including List view, Board view, Timeline, Calendar, etc. 
• Portfolio View - One of the best SmartTask features that allow you to easily manage multiple projects is the Portfolio view. You can view the project status, timeline, and more in one go. 
• Time-tracking - Track the time of all your tasks to get an idea of resource utilization, cost implications, and budget. What's more, you can even get an estimation of the time spent on each task. Cool, right? 
• Team Collaboration - SmartTask makes it easy to collaborate with your team. Instant messaging, automated check-in, custom charts and fields, video conferencing, etc., reduce your workload to a large extent. 
• Advanced Search - The top-notch software allows you to quickly search for tasks. It won't be wrong to say that SmartTask is SMART! 
• Set Priorities - Do you have something important after a week and don't want to miss it? Fret not; the tool allows you to set priorities for different tasks. 
• Rich Text Editing - SmartTask offers rich formatting that helps you to add detailed descriptive statements for each task. 

And that's not all! There are multiple other valuable benefits that SmartTask brings to your table. Want to know more? Get in touch with us! 

Pros 

• In-built project templates and custom automation available to enhance work efficiency and reduce workload 
• Integrate SmartTask to 1000+ apps with minimum efforts 
• Easy-to-use project management software with a user-friendly interface that can be operated without learning 
• All-in-one platform to manage and track all your business-related tasks, project, and more 
• FREE to use! Yes, SmartTask is a free forever to-do list software. 

Best Suited For 

• SmartTask is the best choice for startups, freelancers, SMEs, and large enterprises.

Pricing

2. Asana

Another tool on our best to-do list apps is Asana. The excellent collaboration tool helps the users to manage different tedious tasks in one place. 

Even though Asana is a good project management software, many users find it confusing at first glance. You have to spend hours mastering the tool before you can enjoy its features. 

Exclusive Features 

• Feature-rich software that includes online to-do lists to plan your work 
• Add details such as assignees, attachments, and descriptions to each task 
• Set reminders for your chores so nothing slips through the cracks 

Pros 

• Custom fields to track everything important 
• Keep the teammates in the loop by sharing real-time updates 
• Available on Android, iOS, desktop, and web

Cons 

• Higher prices as compared to the competitors 
• A confusing interface that requires a massive learning curve 
• Unavailability of a time-tracking feature 

Best Suited For 

• Although Asana is suitable for any company, the recent feature focuses more on helping enterprises. That said, SMEs and individuals face hard times using Asana.

3. Toodledo

Toodledo is another member of the task management software family. The powerful tool has some handy features to organize your work and manage tedious tasks.

The rich features and intuitiveness of the software allow the users to prepare online to-do lists, notes, etc. The flexibility offered by the task management software makes it a practical choice. 

Despite the benefits, many users complain about the chunky interface of Toodledo. If you want a work management tool with a clean interface, Toodledo might not be the right fit for you. 

Exclusive Features 

• Habit tracking 
• Customizable to-do lists 
• Basic task management 
• Easy synchronization with different platforms

Pros 

• Time tracking feature that enables you to understand the time spent on each task 
• Offers a robust cross-platform support 

Cons

• Requires a lot of learning and customization to use the app
• Chunky interface 
• The free version does not include basic collaborative features 
• Unavailability of preset templates in case of simple task management 

Best Suited For 

• If you love to customize everything on your to-do lists, Toodledo is the right choice. However, SMEs and enterprises should look for another option.

4. Todoist

Managing everything from grocery to shopping can be hard when there are many things on your mind. But Todoist task management software makes it easy for individuals to strike a perfect work-life balance. 

The tool has a user-friendly interface and Google calendar integration to keep your events and tasks in one place. On the other hand, the karma feature delivers small reports that show weekly productivity based on color-coded projects.

However, one downside to the Todoist is that it is not an advanced task management software for your team. That said if you are looking for a to-do list software that can help your team align their day-to-day activities, avoid Todoist. 

Exclusive Features 

• Set priorities for your tasks 
• Add subtasks to minimize the confusion 
• Get notified with reminders when you need to do a task 

Pros 

• Built-in project templates available to get started in no time 
• Minimalist user interface 
• Multiple powerful third-party integrations

Cons

• No time tracking feature 
• Limited calendar view for tasks 
• Lack of team collaboration features 

Best Suited For 

• For users looking for an app for personal use, Todoist is the right fit. 

5. Google Tasks 

The reliable user interface of Google Tasks makes it suitable for creating a task, adding lists, creating subtasks, and setting reminders. A unique feature of the work management tool is that you can generate a work task from email. 

Amazing, right? 

Exclusive Features 

• Multiple lists 
• Reminders 
• Notifications/alert
• Add subtasks and sort tasks 

Pros 

• Free to use 
• Clean and reliable interface 

Cons 

• Not suitable for complex work planning
• Lack of efficient customer support system 
• The time-tracking feature is not available 

Best Suited For 

• Users who want a to-do list app with basic features can try Google Tasks. 

6. Any Do

If you are looking to get more done in less time, Any Do could be the right pick for you. It is used by millions of people and is considered an award-winning app for managing tasks, family projects, and more. 

The best part about Any.do is that users can set reminders (daily, weekly or monthly), assign tasks to teams, and monitor the project progress in one place. However, the interface of the tool is complicated and challenging and does not suit most users. 

Exclusive Features 

• In-built calendar app
• Recurring, smart, one-time, and location-based reminders 

Pros

• Organize tasks, make lists, and set reminders in one place 
• Multiple platform availability 

Cons 

• Lack of features for advanced tasks 
• The free version lacks many advanced features 
• The desktop version is confusing and cluttered 

Best Suited For 

• The tool can integrate with Outlook and Google calendars to keep your tasks and appointments in a single place. If you find it tricky to keep everything at one location, try Any Do.

7. Things

Things is best known for its uncluttered interface and white space. The Magic Plus button enables you to add tasks conveniently. 

However, the work management software is only for iOS and Mac users. Android users have to look for other software from our to-do list apps.

Exclusive Features 

• Calendar events 
• Checklists 
• Headings 
• Quick search

Pros

• Calendar integration available for calendar view 
• Only one-time purchase 
• Uncluttered and simple design

Cons

• Lack of collaboration features for teams 
• Not compatible with android devices 
• The free version is not available

Best Suited For 

• People who work solo and are looking for a tool with a minimal interface can choose Things. However, the software is a misfit for teams who require collaboration. 

8. ClickUp

ClickUp is another project management software on our list that suits different team sizes. The tool has some nifty extra features that make managing tasks easier. However, many features often confuse the users and make them quit the software. In our opinion, not really a great to-do list software if you are not tech-savvy and looking to streamline personal work and priorities.

Exclusive Features 

• Create smart list
• Calendar sync
• Schedule tasks automatically 
• Notepad to note down anything 

Pros

• Multiple integrations
• Easy to create reminders
• Easy task management with drag-and-drop functions 

Cons 

• High learning curve 
• Lots of unnecessary customizations
• Cluttered UI

Best Suited For 

• Small teams who can handle the customization can effectively use ClickUp. 

9. Quire

Quire is a to-do list software equipped with some pretty cool features. The app has a unique feature that allows you to break down tasks and complete them without getting overwhelmed. 

Have a wedding coming up? This is the app where all stakeholders can collaborate and work in tandem. 

Exclusive Features 

• Nested task lists 
• Reminders and notifications 
• Set priorities 

Pros 

• Intuitive and simple UI
• Integration with Slack, Google calendar, and Google Drive 

Cons 

• No built-in templates 
• Lack of chat support 
• No time-tracking feature 

Best Suited For 

• Quire is suitable for small and midsize enterprises to make a list of tasks and manage projects across teams. 

If you are a large-sized enterprise that wants to access in-built templates and time-tracking features, look no further than SmartTask. Try it now! 

10. Bear 

Bear is one of the feature-filled note-taking apps on our to do list apps. The handy app is perfect for personal use and your business team. 

Before you get excited to purchase the subscription, here is the harsh reality - the tool is only compatible with Apple devices. No android user is allowed. Oops! 

Exclusive Features 

• Multiple themes 
• Rich text editing 
• Photo and images support 
• Multi-device sync 

Pros 

• Customization available 
• Easy to handle advance markups

Cons

• Not compatible with android devices 
• Newbies finding it hard to use the app
• Lack of features in free version 

Best Suited For 

• People looking for an intelligent workload management app compatible with iOS can choose Bear. 

11. TickTick

TickTick has multiple unique features that allow you to manage tasks and track progress. You can organize the tasks using tags, due dates, and lists without hassle. 

One highly appreciated feature of TickTick is the tool’s ability to convert any task to a note with just a single click. In terms of Reminder, the to-do list app allows setting two reminders per day in their Free plan. 

But the major glitch in usage is that the app dramatically fails to provide a quick glance at tasks. It requires the user to switch to a full app to track progress.

Exclusive Features 

• Built-in Pomodoro timer
• Habit tracking tool
• Location-based reminder 
• Tomorrow dedicated view

Pros 

• Turn email into tasks 
• Multiple calendar views
• Set a password to open the app 

Cons

• Complex UI 
• Lack of integrations to other apps 

Best Suited For 

• TickTick is considered to be a reliable project management software for personal use. You can track daily activities with the habit-tracking tool and stick to your routine. 

But if you are a business owner looking to leverage the power of multiple work tools in one, SmartTask is your best partner. Give it a try for FREE! 

Stay Productive with a Powerful To do List App

With so many tools on the list, it becomes tricky to pick the right one. Isn't it? 

If you are confused about which of the available to-do list software enables you to commit to your list to actually get things done, check out SmartTask. 

SmartTask isn't just a to-do list software; instead, it is your complete productivity app. It makes life easy by eliminating repetitive tasks and organizing what to do next.